Toutes nos offres d'emploi à Monaco

Date de début de mission
Lieu du poste
98000 MONACO
Selon profil et expérience.
Date de mise en ligne

Votre agence


98000 MONACO

00377 97771101



boss intérim Monaco, tertiary sector, search for a prestigious client, a personal assistant available quickly.
Intro paragraph :
- Predominantly supporting Chairman and 2 other Capital members, the role will require a mix of business and private support. Often requirement to work at weekends and working within different time zones.
- They must have previous EA experience, great attention to detail and high standards, a flexible and muck in approach and excellent soft skills.
- We are looking for an engaged, enthusiastic candidate who is intelligent and commercially aware with an impressive track record supporting at this senior level.
- We need a well presented, organised, efficient PA who is able to juggle a busy and forever changing workload and liaise at all levels on a global scale - relationship building is essential as well as the ability to install trust and get the job done to a high standard. We are looking for a candidate who works well under pressure and is able to demonstrate resilience and flexibility.
- Managing PA's team ensuring work is well distributed and running of office, meetings and Principal and Board needs are met.
This is a fantastic role for an ambitious self-improver who is keen to develop themselves professionally and personally to join a high achieving, passionate, respectful and successful team culture.

Business meetings and calendar management
- Provide high level complex support for the Principle by serving as a gatekeeper, central point of contact and relationship builder
- Arrange and organise logistics for internal and external meetings (AV Support, Concierge system, print outs, liaise with facilities & security) in UK, Switzerland and Monaco
- Managing Principle and Board calendars, proactively prioritizing and resolving schedule conflicts on a daily and weekly basis.
- Keeping Board Members information spreadsheet up to date and ensuring Principle and Board members know of key events and important days in advance.
- Arranging travel & Logistics for Principle and Board members to attend these business meetings
- Coordinate logistics of large scale and high-level events
- Arranging travel and booking private jets for businesses to attend the events & hotel bookings & itinerary for those attending (sometimes up to x60 people)
- Any printing or binding of presentations for the events
- Liaising with guests, sending invites, collating RSVPs, dealing with dietaries and answering any questions they may have
- Being the main point of contact for guests and suppliers representing initial contact with Principal
- Travel to where Principal and Board are to provide PA support where needed.
- Sorting any Visa's or paperwork for personal and business international trips
- Liaising with JetOps, Boat Crews and local PA's
- Allocating and reviewing travel related invoices
- Arranging Cars/drivers and hotel Bookings (Board and Others)
- Assistance with other Group Board members and external visitors travel, hotel bookings & cars
- Supporting planning and arranging annual holiday schedule with Principal (Communicating with Aviation and Yacht Teams)
- Sending invites to guests
Approving (via principle) and arranging quotes, tips/ payments
- Liaising with relevant staff or holiday reps
- Advising on packing requirements/ liaising with housekeepers
- Arranging vaccinations/ medications if needed
- Providing trip details to guests, and arranging all their travel, cars, etc
- Managing friends and family use of holiday properties
- Liaising with Principals housekeepers regarding any tasks
- Advising housing staff when Principal will be visiting and holding house keys to different properties
- Coordinating with and supporting Household staff on requirements of and delivery for principal
- Coordinating any personal events held at Garages or properties

Personal errands/appointments
- Shopping for personal items
- Sourcing, purchasing and organising gifts and cards
- Medical/Dental appointments
- Coordinating transport of artwork/valuable items
- Personal dinners/friends & family events
- Arranging meetings with personal contacts
- Keeping friends and family contact lists up to date
- Screening post received & opening deliveries
- Visits to UK properties
- Co-ordinating physio appointments
- Arranging meetings with art dealers/interior designers
- Moving personal items between locations
- Manage travel and logistics for Principle & family, authorisation letters, currency, holiday books, etc.
- Manage restaurant reservations, event tickets and memberships
- Submitting invoices and expenses for any Board personal or business spending
- Keeping an up-to-date track of Principal personal petty cash tin
- Liaising with PA's for Principal and Board invoices/ arranging payment
Requirements, Experience & Education :
- Graduate Calibre is required
- Significant experience in a similar role, supporting Senior Executives/ CEO/ Chairman
- Highly personable positive person with experience of interacting with C Suite Level and Senior Leadership
- Being able to prioritise any urgent tasks and personalities under pressure
- Experience managing PA's
- Flexibility on working days and hours
- Proven multi-tasker with proactive approaches to problem-solving and strong decision-making capability without consulting continuously
- Highly discreet and professional

Profil candidat


Offres similaires

Assistante Juridique h/f
98000 Monaco

boss consultant cabinet de recrutement recherche pour un cabinet d'avocat à Monaco une secrétaire juridique dans le...


Assistant administratif et gestion locative H/F
98000 MONACO

boss intérim secteur tertiaire, recherche pour une société de gestion immobilière, une assistante...


98000 MONACO

boss Consultant Monaco, Cabinet de recrutement à Monaco, recherche un assistant juridique H/F. Dans le cadre de son...